Definition of the terms ‘project’, ‘document’ and ‘document version’

During the approval process, you will inevitably come across the terms ‘project’, ‘document’ and ‘document version’.

A distinction is made between these terms below.
 

Project

A project can contain several documents, an example of this would be a Christmas campaign consisting of the documents ‘Newsletter’, ‘Newspaper advert’, ‘Social media posting’ and ‘Flyer’. In this case, the project is the folder that summarises these documents. Approvals always refer to the entire project. 
Each project has a unique number that can be used to assign or search for it: the project ID. Please always quote this ID when corresponding with a project.
 

Document

The document is the file itself that is submitted for review. A document, like the project, has a unique document ID. 
 

Document version

If a document is marked as ‘incorrect’ (with the colour orange) after the review process, it must be corrected in order to be approved. To do this, the file is uploaded as a new document version. The document retains its unique document ID.